Position Overview:
We are seeking a responsible full-time Administrative Assistant/Accounting Clerk to join our team. This role involves performing a variety of administrative and clerical tasks, as well as assisting with accounts payable and accounts receivable.

Key Responsibilities:

• Bookkeeping including accounts receivable, accounts payable, and waivers of lien.
• Processing invoices, issuing payments, and managing payroll.
• Fielding phone calls, directing calls, and taking messages.
• Filing and organizing job and bid-related documents.
• Balancing paid bills at the end of projects.
• Scanning, recording, and filing various documents such as credit applications, W-9s, and insurance certificates.
• Greeting and directing visitors to appropriate personnel.
• Managing internal and external mail distribution.
• Updating job, employee, vendor, and union information in Foundation.
• Other administrative tasks as required.

Secondary Responsibilities:

• Management of office equipment service and supplies.
• Making coffee on assigned weeks.
• Running necessary errands (bank, post office, UPS, picking up lunch).
• Capable of performing as Office Manager when needed.

Critical Skills and Knowledge:

• Proficiency in Microsoft Office.
• Typing speed of 55 WPM or greater.
• Basic math skills.
• Familiarity with office equipment including fax machine, copy machine, and computer.
• Excellent communication and organizational skills.
• Ability to work in a fast-paced environment and adapt to changing priorities.
• Strong attention to detail and accuracy.
• A proactive approach to problem-solving and a willingness to take initiative.
• Ability to work both independently and as part of a team.

Expected Results:

• Timely completion of work requests.
• Building strong relationships with employees, architects, customers, subs, and suppliers.

Attributes:

• Ability to perform other administrative tasks as required.
• Comfortable working in a semi-pressured position.
• Ability to work in a small, family-owned business environment.
• Professional and friendly phone etiquette.

Qualifications:

• Minimum of 2 years of administrative and/or accounting experience is ideal.
• Open to new graduates and individuals willing to learn.
• On-the-job training will be provided to ensure success in the role.

Note:
While these qualifications are preferred, we encourage candidates who believe they have the necessary skills and are eager to contribute to our team's success to apply. We are committed to providing training and support to help you excel in this role.